3- PRINCIPAL ACCOUNTABILITY
1 To ensure implementation of BOD Affairs Function policies and strategies, operations procedures, in order to ensure proper alignment with BCCI rules, standards and business objectives.
2 To ensure that efficient support is provided to the Director for the smooth conduct of the meetings of BCCI’s Board of Directors and Executive Committee meetings and its proceedings are recorded accurately.
3 To ensure that efficient support is provided to the Director in drafting letters to the Government Ministers and Royal Family in very good language and in compliance with the norms of protocol.
4 To ensure to prepare proper agenda and memo files and distribute it to the Director Board members’ minimum 7 working days prior to the scheduled meeting of Director Board meetings and/or Executive committee meetings.
5 To ensure to accurately write the minutes of meetings and distribute it to the Director Board members within 5 working days of the meeting and get their confirmation on the minutes within 15 working days.
6 To ensure to distribute the decisions in the meeting and/or implementation requests to various BCCI Departments, Government Ministries, Embassies and/or to the United Nations, as and when required.
7 To ensure to collect the activity reports from various departments and from Sector and Joint Committees, messages from Chairman, Director Board members and CEO; and are included in the Annual Report of BCCI.
2- PRINCIPAL FUNCTIONS
1 Implement the BOD Affairs function’s policies and strategies, as developed.
2 Organize the BCCI Board of Directors meetings and Executive Committee meetings as per the date and agenda prepared and approved by the CEO and Chairman.
3 Prepare memo files for each subject of agenda in the meeting, and its distribution to the Director Board members prior to 7 working days of the meeting.
4 Draft letters for the Chairman to the Royal Family and Government Ministers in proper language and maintaining protocol and submit it to the Director for his review.
5 Draft press releases and speech of Chairman for various occasions and obtain his approval before its distribution.
6 Distribute the meetings invitation to Board of Directors and reminder notifications are sent on time to ensure their participation.
7 Prepare the minutes of meeting accurately and distribute it to the Director Board members, within 5 working days of the meeting and to get confirmations from them within 15 working days.
8 Distribute the decisions and/or implementation requests to various BCCI Departments, Government Ministries, Embassies and/or to United Nations, as and when required.
9 Arrange articles, print and distribute BCCI Annual Report with messages from Chairman, Board of Directors, CEO and activity reports of various Functions, Sector and Joint Committees.
10. Prepare and distribute monthly activity reports from BCCI to the Board of Directors.